This privacy policy sets out how White Hill Centre / Chesham & District Community Association uses and protects any information given when using the whitehillcentre.org.uk  website.

We do not give or share your name or details to any third party, unless required by law to do so. 

Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Information is processed fairly and lawfully

All members have access to the name of the Association, and details of the purpose for which their information will be used.
Each individual member has the right to access and correct the information we hold about them.
The sole purpose for which the information is held is as membership details.
Mass emails are only sent in relation to the White Hill Centre and its activities and are not provided to outside businesses or associations.
Any mass emails will always be sent as a BCC list to ensure the list cannot be accessed by others.
A footnote providing an ‘unsubscribe’ option will be added to all marketing emails.

Information is processed for specified lawful purposes

Data is only collected for the purpose of recording Association membership details.

The information is adequate, relevant and not excessive
We only collect details relevant to recording membership of the Association.

Information should be accurate and up to date

We endeavour to ensure all information held is factually accurate and up to date.
Where possible this information will be checked annually at the time of renewal.
Each individual member should advise the White Hill Centre Office of any changes as these occur.

Information is not kept longer than necessary

Data is not retained once no longer needed.
Details for lapsed members will be retained in a separate list for record purposes only.

Information should be processed in accordance with the rights of individuals

The Data Protection Act sets out the rights of individuals, as well as the responsibilities of data controllers. We ensure we understand these rights, and act in accordance with them.

Information is kept secure

We take appropriate steps to ensure the security of our data.
So far as possible we ensure information cannot be accessed by anyone other than the Officers and Staff of the association, and is safe from tampering, loss, or unlawful processing by others.

Information is not transferred outside the European Economic Area without adequate protection
The Association has no reason to transfer any information outside of the EEA

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• We may use the information to improve our products and services.
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting ONLY if you have given consent for us to do so – this may be via a manually collected mailing list, or via the sign-up link on this website. You may unsubscribe from our email newsletters at any time using the link at the foot of the e-newsletter.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest – eg other local community groups or suppliers.

However, once you have used these links to leave our site, you should note that we do not have any control on the information on these external websites or how they collect data. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting external sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We DO NOT use your personal information to send you promotional information about third parties.